zcal
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  • Introduction
  • Getting Started
  • Invites
    • Design theme
    • Story image
    • Buffer times
    • Displayed timezone
    • Personalized (one-time use) links
    • Add video conferencing link
    • Custom questions
      • File upload (attachment) custom question
    • Email Reminders
    • Remove zcal branding
    • Redirect on booking
    • Custom write calendar
    • SMS Reminders
    • Follow-up Emails
    • Pre-populate invite fields
    • Multiple location options
  • PROFILE
    • Intro
    • Profile photo
    • Profile Page
    • Customize invite order and visibility
  • Teams
    • Invite team members
    • Team member roles
    • Collective Invites
    • Round Robin
  • Availability
    • Availability troubleshooter
    • Set custom rolling date range
    • Edit custom hours for an invite
    • Setting account saved availability
    • Set invite date range to specific dates
    • Update timezone for multiple invites
    • Update Date Range
    • Block out of office (OOO) days
  • Calendar integration
    • Sync multiple calendars in zcal
    • Custom Write Calendar
    • Connecting Apple Calendar
  • Share your link
    • Embed
    • Copy times to email
  • Polls
    • Meeting polls tutorial
  • Integrations
    • Zoom
    • Webhooks
      • Webhook Payload
    • Zapier
    • Stripe
      • Coupons
      • Packages
    • Google Analytics
    • Meta Pixel
  • Pricing
    • Free Forever plan
    • Pro plan
    • Payments and Billing
  • FAQ
    • General
    • Availability
    • Pricing
    • Polite ways to share a link 🙂
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  • How buffer times work
  • Add buffer times to your invite
  1. Invites

Buffer times

You can add buffer times before or after scheduled events to prevent back-to-back meetings and avoid being late in case a meeting runs over.

How buffer times work

Invites can have a before buffer, after buffer, or both. When a buffer is added to an invite, it affects new events created from that invite as well as all previous events created from that invite. When an invite has a buffer time set, zcal won't allow an invite time slot to be booked if its buffer overlaps with any other event on your calendar. Likewise, for invites without buffer times, zcal won't allow a time slot to be booked if it overlaps with the buffer of an existing zcal event on your calendar.

Let's look at a quick example. Say you want to invite someone to book a meeting with a 30 minute duration and you have an existing lunch event from 12:00 pm - 1:00 pm. With a before buffer of 2 hours the earliest afternoon time that will appear on the invite page is 3:00 pm because there must be at least 2 hours of buffer between the start of the buffer event and end of the previous event. With an after buffer of 1 hour the latest morning time that will appear on the invite page is 10:30 am because there must be at least 1 hour from the end of the buffer event to the start of the next event.

Add buffer times to your invite

  1. Create a new invite link or edit an existing one.

  2. Click the Next button until you get to Step 3 of the wizard.

  3. Select a non-zero value from the Buffer Before Event or Buffer After Event dropdown menus.

  4. Save your invite.

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Last updated 1 year ago