zcal
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  • Introduction
  • Getting Started
  • Invites
    • Design theme
    • Story image
    • Buffer times
    • Displayed timezone
    • Personalized (one-time use) links
    • Add video conferencing link
    • Custom questions
      • File upload (attachment) custom question
    • Email Reminders
    • Remove zcal branding
    • Redirect on booking
    • Custom write calendar
    • SMS Reminders
    • Follow-up Emails
    • Pre-populate invite fields
    • Multiple location options
  • PROFILE
    • Intro
    • Profile photo
    • Profile Page
    • Customize invite order and visibility
  • Teams
    • Invite team members
    • Team member roles
    • Collective Invites
    • Round Robin
  • Availability
    • Availability troubleshooter
    • Set custom rolling date range
    • Edit custom hours for an invite
    • Setting account saved availability
    • Set invite date range to specific dates
    • Update timezone for multiple invites
    • Update Date Range
    • Block out of office (OOO) days
  • Calendar integration
    • Sync multiple calendars in zcal
    • Custom Write Calendar
    • Connecting Apple Calendar
  • Share your link
    • Embed
    • Copy times to email
  • Polls
    • Meeting polls tutorial
  • Integrations
    • Zoom
    • Webhooks
      • Webhook Payload
    • Zapier
    • Stripe
      • Coupons
      • Packages
    • Google Analytics
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  • Pricing
    • Free Forever plan
    • Pro plan
    • Payments and Billing
  • FAQ
    • General
    • Availability
    • Pricing
    • Polite ways to share a link 🙂
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  1. Teams

Collective Invites

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Last updated 1 month ago

Note: To utilize collective invites in zcal, you must first create a zcal team. You can create one here: .

Collective invites in zcal are specifically designed to streamline the coordination of meetings that involve multiple team members. It efficiently combines the availability of all team members to Display to an invitee. This process greatly simplifies finding a time slot that is convenient for everyone involved.

When you create a collective invite in zcal, it automatically aggregates the availability of all chosen team members and presents this collective schedule to the invitee. During the setup of the Collective invite, you have the flexibility to select which team members you want as hosts.

When time is booked with the team members, and event is created in all selected team members write calendars.

This approach removes the guesswork and back-and-forth communication often associated with scheduling group meetings, especially when dealing with busy or conflicting schedules.

Some common use cases include:

Client Meetings: Share your team's collective availability with clients, allowing them to choose a meeting time that suits everyone’s schedule.

Project Collaboration: For projects involving multiple departments or teams, use collective invites to easily identify mutual availability for essential collaborative sessions.

Internal Team Meetings: Coordinate internal meetings more efficiently by instantly finding overlapping available times among team members.

Consultations and Appointments: Ideal for client consultations or service appointments where multiple providers’ schedules need to be considered.

https://zcal.co/team