> For the complete documentation index, see [llms.txt](https://help.zcal.co/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.zcal.co/invite-settings/email-reminders.md).

# Email Reminders

Automated email reminders let you avoid manual follow-ups and ensure your invitees show up prepared for the meeting.

### Enable email reminders

1\) Edit your invite link. Under `Scheduling Options` turn on the `Email Reminder` switch.

<figure><img src="https://2681443910-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MZYxh1gg0I6xlNTBANe%2Fuploads%2FeGjqM3xLLkp6qCT9tin7%2FScreenshot%202025-01-12%20at%2010.46.06%E2%80%AFAM.png?alt=media&amp;token=66169906-636d-4934-b217-d07728f3ba1f" alt=""><figcaption></figcaption></figure>

2\) Set the time before the event that the email should be sent.

<figure><img src="https://2681443910-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MZYxh1gg0I6xlNTBANe%2Fuploads%2FAqdM7vdr7eauqeFFkv3M%2FScreenshot%202025-01-12%20at%2010.46.37%E2%80%AFAM.png?alt=media&amp;token=1613fb2c-0bc7-4470-ab0a-776290a150bc" alt=""><figcaption></figcaption></figure>

## Customize email reminders

1\) Click the edit button next to the email reminder time that you wish to customize.

<figure><img src="https://2681443910-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MZYxh1gg0I6xlNTBANe%2Fuploads%2FG0a6GXKYeveTJzNhUEXc%2FScreenshot%202025-01-12%20at%2010.47.01%E2%80%AFAM.png?alt=media&amp;token=9ce5201a-1601-40d0-955d-126f9e997d8f" alt=""><figcaption></figcaption></figure>

2\) Edit the content of the email. You can format your email and add links. You can also insert event variables into the email.

<figure><img src="https://2681443910-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MZYxh1gg0I6xlNTBANe%2Fuploads%2FCeQrK7r5ArdQD8CXDHJI%2FScreenshot%202025-01-12%20at%2011.00.42%E2%80%AFAM.png?alt=media&amp;token=4920ec03-6232-48cc-a3d2-9196964c620c" alt=""><figcaption></figcaption></figure>

3\) Click Save.

## Add more email reminders

You can add up to 3 email reminders per invite on the Pro plan and above.

1\) Click the Add reminder link.

<figure><img src="https://2681443910-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MZYxh1gg0I6xlNTBANe%2Fuploads%2FcrVa589Axw32i89W3M0K%2FScreenshot%202025-01-12%20at%2010.48.16%E2%80%AFAM.png?alt=media&amp;token=d0947861-9ae5-476c-946f-551f9398054a" alt=""><figcaption></figcaption></figure>

2\) Customize the time and email content for your new reminder.


---

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